Directory entries of Archival Repositories 1999
(continued)

Acquisitions policy: Collect all documents, photographs etc. relating to our specific themes and to area in general.

Areas of specialisation: Glass. Coal Mining. Military History - Anglo-Zulu War, 1879; Anglo-Boer War 1899-1902. Social and Economic Development of Dundee.

Core holdings: Glass. Coal Mining - heavily consulted 1 000's of documents, Military History - heavily consulted 1000's of documents. Social/Economic Development of Dundee - heavily consulted 1000's of documents.

Finding aids: Filed in archives. Data bases being developed for electronic retrieval.

National register participation: NAREF. Not linked for on-line retrieval.

Brief history: The Archives was officially established on 22 August 1994 when Mr CF Stofberg was appointed as the first archivist. The records were previously housed in the Somerset House, which had about 2 500 linear metres of shelving space, but few groups of archives. The records were moved to the present accommodation in 1996, and the Archives grew to 1 300 linear metres.

Acquisitions policy: When Telkom divisions no longer need the documents, they are transferred to the Archives. In this respect, the Archives also fulfils the role of a records centre.

Areas of specialisation: All matters relating to telecommunication in South Africa, from the earliest times to the present.

Core holdings: National transmission (NTRM). South Atlantic Cable Company: Laying of SAT 1 and 2 (SACC). Automatic dialing/exchanges (OSTS). Manual exchanges and trunk line communication (HSHS). Marketing (MKT). Posts and telecommunications (P + T). Annual Reports since 1875 (JRV). Planning National Transmission (BNT). Postal Circulars, 1917 (POC). Correspondence of former Managing Director (D du Toit). All matters relating to the former Department of Posts and Telecommunications (DPT). Newspaper clippings (NP). Correspondence regarding telephone directories (TD). Correspondence regarding staff matters. Technology Strategy (TGST). Financial documents, technical drawings/maps, photograph collection, videotech.

Finding aids: Unpublished lists of arranged and unarranged groups. Unpublished inventories. Electronic retrieval (Asksam database - 5 130 documents).

National register participation: No.

TRANSNET HERITAGE LIBRARY AND ARCHIVES

Brief history: Collection consists mainly of documents dealing with Railway, Harbours and Road Transportation transferred from various offices in Transnet for safekeeping. Holdings date back to 1850.

Acquisitions policy: The Transnet Heritage Foundation adds archival material to its collection which is regarded as historically relevant to Transnet's history.

Areas of specialisation: Railway. Harbours. Road Transportation. Lighthouses. Grain Silos. Railway stations, locomotives, trains.

Core holdings: Official reports, commissions of enquiry reports, minutes of meetings and official publications issued by the Railway Administrations, pre- and post-1910, including Government and Provincial Blue Books.

Finding aids: Holdings are in the process of being computerised.

National register participation: No.

ULUNDI ARCHIVES REPOSITORY

Brief history: Ulundi Archives Service was established in terms of the KwaZulu Archives Act 1992 (Act No. 12 of 1992). It is responsible for all public offices in the ex-KwaZulu Territory and is presently sharing responsibility with the National Archives Service for offices of the new Provincial Administration. It focusses its resources on an extensive records management service and a modest archives management.

Acquisitions policy: Ulundi Archives Repository collects records from all KwaZulu government offices, including community, tribal and regional authorities. The repository is also mandated to collect private archives.

Areas of specialisation: There are no areas of specialisation.

Core holdings: Archival material concerning land matters in the former KwaZulu government received from the Department of Land Affairs. Magistrates groups; Public Service Commission; Department of Correctional Services (in the former KwaZulu government). Records from different Cabinet Ministers' offices, i.e. cabinet resolutions in the former KwaZulu government. Records from all other departments in the former KwaZulu government i.e.: Agriculture, Education and Culture, Finance, Health, Interior, Police, Works.

Finding aids: Unpublished lists.

National register participation: Not yet.

UMGENI WATER

Brief history: Constructed 1992; contains records from central Registry filing system (discontinued 1 1991) and full volumes from the 36 decentralised systems currently operational.

Acquisitions policy: Internal - full volumes from current filing systems. Financial documentation is sent to off-site storage. External - as a result of extensions to our area and takeovers of waterworks etc. External material is appraised prior to archiving. Maps/plans are not accepted at this stage.

Areas of specialisation: Engineering, Water Resources Management, Reticulation of water to rural areas, Water Quality Assurance, Scientific Analysis, Information Technology, Environmental issues.

Core holdings: Minutes of Board and Management meetings. Contracts (engineering). Planning and feasibility studies. Liaison with other organisations. Conferences. Historical information relating to the company.

Finding aids: Electronic data base (boxes are in random storage).

National register participation: No.

UNIVERSITY OF CAPE TOWN LIBRARIES: MANUSCRIPTS AND ARCHIVES DEPARTMENT

Brief history: The collecting of manuscripts at UCT Libraries was started by Dr RFM Immelman, University Librarian in the 1940s, and originally housed in his office. During the 1960s a separate section was established under Mr Gerald Quinn. In 1973 the department moved into a separate area with its own reading room for researchers. In 1989 the department moved to its present quarters in the Oppenheimer Building, which also houses the Centre for African Studies.

Acquisitions policy: To collect manuscripts relating to the political, social, cultural and economic history of the Western Cape, in order to support research needs of the students and staff of the University of Cape Town. Any other aspects regarded as necessary to the research needs of students and staff at the University, either at the present time or at some future date, will also be collected. The personal papers of individuals associated with the university (former students, academic staff etc.) are also collected.

Areas of specialisation: South African (specifically Western Cape) politics and history (19th and 20th century). South African literature, music, religion. African languages. Architectural plans (Cape Peninsula).

Core holdings: South African politics and history: M and WG Ballinger, Black Sash, Mary Burton, Sir P Duncan, Colin Eglin, HG Lawrence, Leo Marquard, DB Molteno, Jack and Ray Simons, WP Schreiner, Sir W Stanford, Dr J Stewart, Unity Movement of SA, S Waterson. South African literature: C Louis Leipoldt, Olive Schreiner, Pauline Smith. Architectural plans: Sir Herbert Baker and partners, Black and Fagg, Parker and Forsyth Roelof Uytenbogasundt. African languages: WHI Bleek, Lestrade, EO Westphal. Religion: Large number of Jewish Collections, Religious Society of Friends (Quakers). Newspapers: Cape Times Collection. Anthropology: Monica and Godfrey Wilson.

Finding aids: Guide to the Manuscripts in the University of Cape Town Libraries. Inventories of individual collections available to researchers.

National register participation: Contributes to NAREM.

UNIVERSITY OF DURBAN-WESTVILLE
DOCUMENTATION CENTRE

Brief history: Established in 1979. Prof. GS Nienaber, Chairman of the Council of the University of Durban-Westville motivated for the establishment of a documentation centre for the Indian South African. Up to 1979 no attempt was made to document the history of this minority group who arrived at the Cape from 1652 (Malays) and into Natal since 1860. Today, the centre functions as an archive and museum extending its activity by documenting the history of the region (KwaZulu-Natal).

Acquisitions policy: Items acquired by donations and purchases. All materials on two major aspects, the Indian South African and KwaZulu-Natal are systematically collected and developed.

Areas of specialisation: Indian South African. KwaZulu-Natal History. Contemporary issues. University archive. History of women in resistance. History of resistance in KwaZulu-Natal. India South Africa relations. Oral history. History of organisations involved in the anti-apartheid activity. History of the University community.

Core holdings: Ship's list of indentured Indians. Bhana Collection. Newspapers and newspaper cuttings. Tasa Collection. Phyllis Naidoo Collection. Social welfare files. University archives. Gandhi Collection. Biographies. Organisations (social, cultural, religious). Photographs. Education, commerce, arts and crafts. Christian Indians. Muslims. Indians abroad. Language and literature (Indian). Contemporary issues. Indentured Indians. Politics and political organisations. Shanti Naidoo Resistance Collection. Justice Manival Moodley Collection.

Finding aids: Computerised catalogue (in-house). A bibliography on Indians in South Africa: A guide to materials at the Documentation Centre/K Chetty - published ISBN 0-947445-02-1. Copies available on request.

National register participation: NAREM participation in progress. Not linked for on-line retrieval.

UNIVERSITY OF PORT ELIZABETH ARCHIVES

Brief history: The Archives have existed since 1974, though only accommodated in an ordinary office. During 1995 a spacious new venue was created on the Ground floor of the UPE Library where the documents could be better displayed for visitors and interested persons to view and consult for research purposes.

Acquisitions policy: Documents created by University staff in the performance of their duties. Documents of enduring administrative, legal, financial, historical and research value. The Archives preserve and store only documents of and relating to the University of Port Elizabeth. Documents include student publications and documents about student activities.

Areas of specialisation: All UPE documents of and relating to the University.

Core holdings: See acquisitions policy and areas of specialisation.

Finding aids: UPE Library catalogue. ASKSAM database.

National register participation: No. Linked for on-line retrieval.

UNIVERSITY OF PRETORIA

Brief history: As long ago as 1978 Prof. E.D. Gerryts, at that time the Director of Library Services, strongly advocated in the report of the Library Committee that archives should be established for the University of Pretoria. An Archives Committee, chaired by Prof. A.N. Pelzer (Vice-Principal) was appointed to investigate this matter. On the death of Prof. Pelzer in 1981, Prof. Gerryts was designated chairperson and at his request, the UP Archives Committee was dissolved in 1988. In its stead an ad hoc committee chaired by Prof. P. Oosthuizen (Vice-Principal) investigated the policy, procedure and infrastructure for the control and preservation of archival and museum material, as well as the recording of UP's history. On 2 August 1988 the Rectorate accepted in principle Profs. J.S. Bergh's and O.J.O. Ferreira's proposals for such material, but no funding was allocated from the budget to implement this decision. In 1994 the Registrar Prof. C.R. de Beer, expressed his concern about the lack of a comprehensive archival management policy. He was appointed the convenor of a task team which had to investigate the matter anew and submit recommendations for consideration by the Executive. The task team's recommendations included that appropriate archival material should be preserved and sorted in a central depository; that a comprehensive preservation policy and strategy were essential and that a university archivist should be nominated and the requisite infrastructure created. On 13 September 1994 the Executive adopted these recommendations and this is regarded as the date when the University Archives were established. The Department of History and Cultural History agreed to make 50% of the post for a professorship available to institute the post of university archivist, thus making such an appointment possible. An advisory committee chaired by the present Registrar, Prof. J.A. Boon, determines the policy for the Archives and serves as an advisory body regarding archival and related matters.

Acquisitions policy: Archival material of particular interest to the Archives includes the following: Minutes, annual reports and original documents about the inception and important activities of faculties, departments, institutes and divisions. Publications (such as commemorative volumes, magazine and newspaper articles, brochures, programmes, catalogues and posters) dealing with the history and activities of the University. Curricula vitae of all former and present staff members. Photographs, slides, videos, films and audiotapes. Objects of historical and cultural historical value relating to the University.

Areas of specialisation: With a view to eventually equipping a university museum, only archival material with intrinsic value and containing valuable information about the University, will be collected. Divisions, faculties and departments should decide jointly with the university archivist what documents ought to be preserved in the Archives. Donations and legacies of archival material complying with these requirements are welcomed and encouraged, but are subject to the University's donation policy.

Core holdings: Minute books, annual reports and original documents regarding the establishment and most important activities of faculties, departments, institutes and divisions. Publications (such as commemorative books, periodical and newspaper articles, brochures, programmes, catalogues and placards) dealing with the history and activities of the University. Curricula vitae of all former and present staff members. Photographs, slides, videos, films and tapes. Objects of historical and cultural historical interest which are connected with the museum. Photographs comprise the largest part of the collection.

Finding aids: Computerised.

National register participation: In progress. Not linked for on-line retrieval.

UNIVERSITY OF SOUTH AFRICA LIBRARY

Brief history: The history of the University of South Africa dates back to 1873, when the University of the Cape of Good Hope was established. The Unisa Library only came into being in 1946 when Unisa introduced distance teaching. The Section Archival and Special Collections developed in the early seventies. Over the years a number of very valuable and unique archival collections have been acquired.

Acquisitions policy: The archival collections in the Unisa Library consist of donations and a very small percentage of bought materials. Only donations in the specialisation field of the Library are accepted and on the following conditions. Donors must agree in writing that the material will be permanently housed in the Archives; and that the material may be made available to visitors and scholars in the reading-room for teaching, study and research purposes.

Areas of specialisation: The Unisa Archives collects and preserves archival material concerned with the University of South Africa and its predecessor, the University of the Cape of Good Hope. The Unisa Library is the official custodian and processor of the United Party Archives. The Unisa Documentation Centre for African Studies was established with the aim of collecting historical and contemporary materials concerning the Black, Coloured and Indian communities of Southern Africa. From 1994 onwards, the acquisition has been broadened to include all population groups in South Africa. The Hesse Collection of German Africana contains material reflecting the German contribution to South African culture over many decades. The Manuscripts Collection includes a wide range of manuscripts and archival collections of historical, cultural and research value which have been donated to the Unisa Library by individuals and organisations. After an agreement between Unisa and the Board of SAILIS in 1988, the Unisa Library became the official depository for the archives of the South African Library Association (SALA) and the South African Institute for Library and Information Science (SAILIS).

Core holdings: The Unisa Library houses the archives of the University of South Africa and its predecessor, the University of the Cape of Good Hope. The archival material of the UP's predecessors, such as Het Volk, the Afrikaner Bond, the South African Party and its successor, the New Republic Party are part of the United Party Archives. Apart from the official material, the Archives also has several private collections of which the Sir de Villiers Graaff Collection is the most important. The Documentation Centre for African Studies collects historical and contemporary archival material in the political, theological, social, economic, cultural and historical fields. The materials include: Private collections: AWG Champion, Tom Swartz, Sonny Leon, DC Marivate, DDT Jabavu, ZK Matthews and others. Organisations/associations: Archives of the African Teachers' Association of South Africa and other teachers organisations; the archives of the National African Federated Chamber of Commerce (microfiche); the papers of the Natal Indian Congress and the South African Indian Congress. Election materials. Microfilms of political organisations, trade unions, private collections of documents (e.g. Carter and Karis) and newspapers. The manuscripts in the Hesse Collection of German Africana consist of diaries (mainly 19th century missionaries of the Berlin and Hermannsburg Mission Societies), family histories, genealogies and biographies. The archives of various German organisations in South Africa are also housed in the Unisa Library, e.g. the South African German Cultural Society, the Deutschafrikanische Jugend, the Deutscher Lehrerverein, the Deutsch-Afrikanischer Studentenbund der Universitdt Pretoria and the South African Association for German Studies. The Manuscripts Collection includes the following collections of individuals and organisations: Henri Alexandre Junod (1863-1934) and Henri Philippe Junod (1897-1987); LF Maingard (1884-1986); HJ De Vleeschauer (1937-1978). Literary collections: DF du Toit (Oom Lokomotief) (1846-1923); Afrikaanse Skrywerskring; Johann Lodewyk and Reni Marais; Arthur Nortji; Ethelreda Lewis; Robert Pearce; John Eppel: HA Fagan; Nora Stevenson; Sarah Gertrude Millin; John McIntosh. Music collections: Hennie Joubert; Richard Cherry; Pretoria Music Society; Rosa Nepgen. Anglo-Boer War collections: WA du Plessis; MM Bresler; Jacoba Steenkamp; Elisaveta Foxcroft; Louis Edouard Favre-Bulle; Slotow; British officers' diaries (Lt Colonel SB von Donop, Capt DH Gill and Lt RC Alexander). Associations: The Girl Guides; YWCA; Council for English Education; Nursery School Association of SA; SA Mathematical Society; Association for Sociology in SA. The archives of the South African Library Association (SALA) and the South African Institute for Library and Information Science (SAILIS).

Finding aids: The archival collections may be accessed via NAREM (Documentation Centre for African Studies), printed catalogues/inventories/lists and computer catalogues (InMagic DBText).

National register participation: Only the Documentation Centre for African Studies contributes to NAREM. Linked for on-line retrieval.

UNIVERSITY OF THE WESTERN CAPE INSTITUTE FOR HISTORICAL RESEARCH

Brief history: Since its inception in 1976, the Institute for Historical Research had the idea of collecting documents reflecting the thrust of its research into the history of the Cape. In 1978 the first archivist was appointed. As the University developed, the need for the safekeeping of its official papers became evident with the result that documents from the various administrative sectors where deposited in this repository. From this spontaneous start, the repository which was initially meant to be for the exclusive use of the IHR, became the official archives of the University.

Acquisitions policy: Collections regarding Cape history are accepted when donated or put in our care temporarily; we do not buy collections. The repository serves a University archives.

Areas of specialisation: Apart from the University papers, we focus on Cape history.

Core holdings: The one section holds papers pertaining to the history and broad administration of the University. The other section holds private collections of individuals, organisations like Welfare Organisations, Clubs, Churches, Trade Unions.

Finding aids: Unpublished finding aids for the private collections are available; an electronic finding aid for the University papers is used.

National register participation: No.

UNIVERSITY OF THE WITWATERSRAND, HISTORICAL PAPERS

Brief history: The University established Historical Papers in 1966 in order to retrieve the rich historical heritage belonging to all South Africans. Our primary aim is to serve the broader community as well as the university and to transform archives into accessible centres for research.

Acquisitions policy: The objective of Historical Papers is to ensure the non-partisan collection of, and the provision of access to, South and Southern African material of historical importance. See also areas of specialisation below.

Areas of specialisation: Material relating to South Africa. At present our collections span the 17th century to the 20th century. We will continue to collect contemporary material and beyond. Areas of specific interest include; industrial and labour relations, politics, social conditions, repression, women, health, rural communities, urban conditions, anti-apartheid struggles, community and civic organisations, NGO's, trial records, individual's papers, literary papers, church and missionary.

Core holdings: Our collections include the papers of individuals and the records of organisations. The earlier collections relate to journeys of exploration into Africa, slavery, colonialism and missionary activity. Our more recent acquisitions are rich sources of information for the study of 20^th century South Africa. We house the personal papers of JH Hofmeyr, Margaret Ballinger, Dr AB Xuma, Sol Plaatje, AWG Champion, Helen Joseph and Helen Suzman, to mention a few. We are the official repository of a number of organisations, churches and bodies, e.g. SAIRR, Black Sash, Democratic Party, SACC, Presbyterian Church, Church of the Province of SA, ECC, Swiss Mission, COSATU, SACTWU, NUMSA. We have also built up an impressive collection of political trial material dating from the 1950's to the 1990's, including 1956 Treason Trial, Rivonia Treason Trial and the Delmas Treason Trial. We also have an extensive collection of press cuttings. Many of our collections give information relating to: the ANC, the Congress Movement, the PAC, the UDF, Inkatha, the Liberal Party, black consciousness, women, labour movements, relocations, repression and elections.

Finding aids: We sort, describe and index all our collections and publish Guide to the Archives and Papers and Guide to the Archives of the Church of the Province of Southern Africa. We also produce published and unpublished inventories of our collections.

National register participation: Holdings appear on NAREM. Linked for on-line retrieval.

UNIVERSITY OF VENDA

Brief history: Established in May 1994 by present librarian. The section was established when a donation by the late Prof John Blacking was received. The core of the section is based on this collection. John Blacking researched extensively on Venda music and culture. The section is part of the University of Venda Library.

Acquisitions policy: We order books on South Africa only. Accept all theses produced at Univen, and also from other universities as long as the subject is on Venda and the Northern Province.

Areas of specialisation: Venda history and culture. Historical documents on the University of Venda.

Core holdings: The section is composed of: Africana Collection i.e. books and manuscripts on South African history, politics, cultures. Theses Collection: heavily consulted. Venda Collection: heavily used by national and international researchers. Based on the Blacking Collection. Univen Archives: restricted access, not heavily used. Personal papers and Conference Papers of/by Univen Staff: not heavily consulted but very important collection.

Finding aids: We have finding aids for the different collections in print form. The general finding aid is the Library's on-line public access catalogue.

National register participation: No.

WORCESTER MUSEUM

Brief history: Documents and photographs were donated to Worcester Museum since 1974. At first they were housed at Afrikaner Museum (Worcester), but since 1981 when the Worcester Museum was opened at Kleinplasie, they are kept in the museum archives.

Acquisitions policy: Worcester Museum archives only acquire documents, photographs, books and information regarding Worcester and its surroundings.

Areas of specialisation: History of: Pioneer farmers and agricultural activities with special reference to Worcester. Worcester township. Worcester farming district. Worcester prominent people. Worcester families.

Core holdings: Worcester Standard and Advertiser - local newspaper since 1880. We have no major collections. The documents consist of bits and pieces of the history of Worcester and its people since the 1700's.

Finding aids: Documents: Catalogued alphabetically and chronologically. Photographs: Catalogued alphabetically and chronologically. Books: Dewey system and card index. Magazines: Card index according to subjects.

National register participation: NAREM and NAREF.

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