Directory entries of Archival Repositories 1999
(continued)

Brief history: The SABC Sound Archives consciously began preserving radio programmes in the 1960's. In 1984, specialisation led to a more focussed cataloguing system. The following disciplines were identified: each of the official languages, sport, music, news and actuality. Archivists, with specific qualifications and knowledge were employed to catalogue the material. Up until now the analogue method of preserving material has been followed, but digitization is being investigated.

Acquisitions policy: All broadcast material to be sent to the Sound Archives. (Because of technology which is changing the current way of broadcasting and the way we work, we are presently investigating a new policy.)

Areas of specialisation: All radio broadcast material, including: news and actuality, sport, music, Afrikaans, English, Setswana, Sesotho, Northern Sotho, Tsonga, Venda, Zulu, Xhosa, Swazi.

Core holdings: 78 r.p.m. gramophone record collection (local labels). Radio broadcast material: interviews, dramas, documentaries, reports, concerts, music productions, discussions, talks, book readings, serials, poetry, nature and habitat sounds, speeches, including prime ministers of SA, special events, e.g. 1994 elections. Acetate discs: interviews, speeches, discussions etc. The radio broadcast material is mostly consulted.

Finding aids: The SABC Sound Archives is available on the Internet: http://www.sabc.co.za/units/soundarch/sa_fr.htm * - under construction.

National register participation: No.

Brief history: Established in 1977 with relevant historical documents of Sanlam, now housing 50 linear metres of documents produced by the firm and filials. The archives also houses a museum section of pictures, books, trophies, machinery and computer parts.

Areas of specialisation: Sanlam and history.

Core holdings: Valuation statements. Training manuals and courses. Marketer information and guides. Product brochures and advertisements. Marketing structures and lists. Investment brochures and history. Unit trust history and brochures. News releases and articles for newspapers. Sponsorship files and history. Donation files and history. Art gallery files and history. Speeches by Sanlam management. Newspaper and media advertisements. Computer history and files. Personnel development and history. Annual reports. Company structures and policies. Biographies. Historical photographs. Related companies: Histories and files. Films. Newsclips. In-house Journals.

Finding aids: Computerised retrieval system. Image processing.

National register participation: No.

SOUTH AFRICAN DATA ARCHIVE

Brief history: SADA was established in 1993 when the director of the Danish Data Archive (DDA) was invited to the Human Sciences Research Council (HSRC) as a consultant to undertake a feasibility study on the viability of establishing a data archive in South Africa. SADA has since been incorporated into the National Research Foundation (NRF) which was established in April 1999 by the National Research Foundation Act.

SADA serves as a broker between a range of data providers (e.g. statistical agencies, government departments, opinion and market research companies and academic institutions) and the research community. The archive does not only preserve data to future use, but also adds value to the collections. It safeguards datasets and related documentation and attempts to make it as easily accessible as possible for research and educational purposes.

Acquisitions policy: SADA acquires and catalogues survey data and related information.

Areas of specialisation:Censuses and household surveys; Omnibus and international studies; Demographic and health related studies; Substance abuse; Crime; Income and poverty; Inter-group relations; Labour and business; Education and training and Political perceptions and attitudes.

Core holdings: Over 115 datasets, separated into the above ten subject groups.

Finding aids: An online data catalogue, which is searchable by title, abstract, principal investigator, keyword or data. A complete study description, including the size and description of data files and available machine-readable (electronic) codebooks are thereafter produced.

National register participation: No.

SOUTH AFRICAN HISTORY ARCHIVE (SAHA)

Brief history: SAHA was established in 1988 to preserve the documents, posters, and other ephemeral material that was produced by the organisations that were opposing apartheid. Duplicate copies were sent to the Popular History Trust (PHT) in Zimbabwe for safekeeping. In 1990, when the restrictions were lifted on the organisations opposing apartheid, PHT closed down and all its holdings came to SAHA. Since 1994, SAHA has been based at Historical Papers, University of Witwatersrand.

Acquisitions policy: The principal object of SAHA shall be to collect, catalogue and archive popular materials of historic and contemporary political and cultural importance. SAHA will ensure the non-partisan collection of oral, written and visual historical material from communities, individual women and men, and various organs of civil society. Types of material collected: letters, diaries, minutes, reports, speeches, memoranda, correspondence, photographs including ephemeral material such as posters, t-shirts, banners, badges, stickers and other commemorative items will be collected. Printed material such as books, journals, etc. will not be collected unless they have notations which are particularly relevant to the collection. Similarly artifacts and art-work will not normally be collected unless it proves to be of particular relevance. Formats collected: manuscripts, computer print-outs, magnetic tapes such as computer disks, laser-disk such as CD-Roms; microfilms and micro-fiches, video and audio-cassettes and photographs (positive and negatives) will be collected. Area collected: SAHA will collect material relating to South Africa either produced within South Africa or elsewhere. SAHA also collects material relating to South Africa's occupation of Namibia and its liberation struggle. Time-period: SAHA will collect material from the 20th century and beyond - with a particular emphasis on the period 1960-1990. Subject collected: The focus of SAHA's collection will be the anti-apartheid struggles, community and civic organisations, the NGO sector, women, health and education organisations. Co-operative relations with other institutions: SAHA will liaise with other institutions in the Gauteng region in acquiring records so as to avoid conflict and duplication with the collecting policies of other record repositories. SAHA will liaise with other institutions and share expenses if possible in acquiring microfilm copies of the collections.

Areas of specialisation: Political organisations, civil and community organisations, non-governmental organisations, education, women and health organisations, trade unions, the anti-apartheid struggles of the 1980s.

Core holdings: We have the archives of the United Democratic Front and some of its affiliates such as the South African Youth Congress, Johannesburg Democratic Action Committee, and Transvaal Indian Congress; Planact - a service organisation working in the area of urban and local development, housing and other civic issues; Julie Frederikse collection which has interviews with about 200 prominent anti-apartheid activists; the poster collection has about 3 000 posters mainly from the 1980s campaigns against apartheid.

Finding aids: SAHA collections are part of the Guide to Archives and Papers published by Historical Papers, University of Witwatersrand. In addition we have unpublished inventories to all our collections, and databases for the Database Collection (a collection of documents from various organisations that were active in the political arena in the 1980s), Poster Collection and Ephemera Collection (consisting of stickers, badges, t-shirts and other miscellanea).

National register participation: SAHA contributes to NAREM via the Department of Historical Papers, University of the Witwatersrand. On-line link to NAREM exists.

Brief history: The repository was started by donations of minute books from various organisations. Members of the public also donated personal collections.

Acquisitions policy: We collect all papers, minute books, letters and pamphlets which are important to our collection.

Areas of specialisation: We specialise on the subject of South African Jewry - welfare organisations, SA Jewish Board of Deputies, country communities, personalities.

Core holdings: Our core holdings are all the minute books of the various organisations (Jewish) in South Africa. A very special section of our holdings is devoted to the country communities, which are almost depleted. We have boxes filled with correspondence, documents etc. as well as membership books, journals and minute books. We possess marriage registers from various synagogues. The Archives also has collections of various South African Jewish Newspapers.

Finding aids: Finding aids are unpublished. In the process of compiling an accession list and subject catalogue.

National register participation: No.

Brief history: The SA Library, which was founded in 1818, has in the course of its history accumulated a large collection of manuscript material documenting the political, economic and socio-cultural development of the country as a whole. A separate Manuscripts Section, which now contains more than 1 150 separate collections, was established in 1970.

Acquisitions policy: To acquire through purchase, exchange, donation, photocopying, microfilming or by electronic means manuscripts of South African interest, including private family papers, non-official archives and research collections, subject to the availability of funds.

Areas of specialisation: Cape colonial political history. Mission history. Personal and domestic papers. Socio-cultural collections (mainly arts and literature).

Core holdings: Afrikaans Language: Afrikaans Skrywersgilde; CP Hoogenhout. Black Leaders: John Knox Bokwe. Cape Politics: Sir Graham Bower, JH (Onze Jan) Hofmeyr; JX Merriman; JC Molteno; PA Molteno; Sir James Rose Innes; WP Schreiner. Cape Travelers: Lady Anne Barnard; John Campbell; CF Juritz. Church Collections: Free Protestant Unitarian Church; Methodist Bookroom Collection. Colonial History: WHI Bleek; Lucy Lloyd; Sir George Grey. Military History: Sir RSS Baden-Powell; Cape Field Artillery; J Hess; RB Pott, von Korsinksy. Personal and Domestic Papers: Amyot Family; HFFA Barrington; Gladys Barry; Drege family; Earp Family; Lucy Gray; William Hogg; Laura Hartwig; Cardinal McCann; Agnes Merriman; Pocock Family; William Porter; Pattie Price; Rex family; Lawrence Richardson. Regional Collections: Crail Collection; HC Hopkins; HR Moffatt; Robben Island. Research Collections: S Forbes; OG Reitz; Eric Rosenthal; Simon van der Stel Foundation; Van Riebeeck Society. Shipping: Union-Castle Line. SA Artists: DC Boonzaier; Gertrude Edwards; Dorothy Kay; Ruth Prowse; Irma Stern. SA Languages: WH Bleek; RA Godfrey. SA Theatre: Renee Ahrenson; FCL Bosman; Jill Fletcher; Victor Glasstone; Masque Theatre; Pilgrim Players; Seven Arts; Leonard Schach. SA Writers: Stephen Black; Roy Campbell; Phil du Plessis; Beatrice Hastings; Uys Krige; C Louis Leipoldt; Olive Schreiner; Pauline Smith; IW van der Merwe ("Boerneef").

Finding aids: Fully indexed computer entries (available for most collections). TSS and MSS finding aids.

National register participation: NAREM. Not linked for on-line retrieval.

 

Brief history: The library is not an archival repository, but does have a photographic collection.

Acquisitions policy: The Library serves the information needs of the Museum's research staff. As a member of the Southern African Interlending Scheme information is disseminated to libraries throughout South Africa and neighbouring countries. Visitors are assisted by the librarians, but may not borrow items.

Areas of specialisation: Anthropology, Archaeology, Entomology, Marine Biology, Palaeontology, Geology and Zoology.

Core holdings: Aside from published works, the holdings include about 34 000 black and white photographic prints reflecting research done at the Museum. Some, especially the ethnographical prints, are of historical interest and include the so-called Dickman Collection and the Bleek Collection.

Finding aids: The photographic collection is partially listed and is being computerised.

National register participation: No.

Brief history: The manuscript collection is of both national and international value.

Acquisitions policy: Acquisitions policy is mainly to collect manuscripts relating to visual art in South Africa but is interested in visual art on international levels.

Areas of specialisation: South African art and artists.

Core holdings: Manuscripts: Rosetti papers (approximately 600 items). Dorothy Kay papers (approximately 600 items). Melvin Simmers (approximately 400 items). Contemporary South African artists (approximately 80 items).

Finding aids: Manual catalogue and index. The library has contributed to NAREM.

National register participation: Contributed to NAREM and NAREF. Not linked for on-line retrieval.

Brief history: In 1942 certain offices of the Defence Force Headquarters realised the necessity of collecting and maintaining war material of the Second World War. In 1947 the Museum was opened by Field Marshall JC Smuts. In 1974 the Museum was given permission to collect material on all military aspects of South Africa's military history.

Acquisitions policy: Books are bought for the library and we also depend on donations from the public. Archival material depends largely on donations from the public. The archival files also contain newspaper cuttings, correspondence, and research material. Photographs are donated by the public.

Areas of specialisation: All aspects of South African military history.

Core holdings: The library houses 15 000 books, 4 000 pamphlets, 8 000 archival files, 2 764 maps, 412 periodicals, 165 current periodicals, 80 000 photographs.

Finding aids: Card catalogue for the books, pamphlets, periodicals and archival files. The Dewey Decimal System is used.

National register participation: NAREM and NAREF. Not linked for on-line retrieval.

Brief history: The archives are situated in the Compol building (1 1909-12) on the corner of Volkstem and Pretorius Streets. Contents of the archives are being conserved in the form of a library and appropriate files and boxes.

Acquisitions policy: Newspapers (historical and present day). Magazines (historical and present day). Books and other published material (historical and present day). Videos. Films. Photographs and negatives (historical and present day). Donations (historical and present day).

Areas of specialisation: The complete history of the SAPS.

Core holdings: The history of crime and present day crime and documentary evidence. Record cards. Photographs and negatives.

Finding aids: Not stated.

National register participation: No.

Brief history: Records dating back to the 1860s were discovered in 1954 when the bank started preparing for its centenary in 1962. In the mid 1960s a pensioner was made custodian of the records. From 1970 appeals were made to employees to donate old records, but no formal acquisition policy existed. In May 1974 an "archivist" was appointed to expand the public relations function. In addition to research and writing functions, a concerted effort to collect and sort material and provide finding aids followed. The year 1980 saw the introduction of greater professionalism with the appointment of trained archivists.

Acquisitions policy: Collection of records with: Evidential value, Legal value, Informational/secondary value. Records are acquired: Passively: Material offered to the archives evaluated for retention. Actively: Determining which records are of archival value before they are offered to the archives.

Areas of specialisation: Standard Bank institutional records.

Core holdings: General Manager's Office: Dates: 1863-1970s. Mainly correspondence. Heavily consulted for informational/ secondary value. Inspection Department: Dates: 1867-1945. Mainly reports. Heavily consulted for informational/secondary value. Policy making/Board Committees: Dates: Post 1953 - various. Minutes, papers tabled. Policy documents. Internally consulted for evidential and legal value. Staff Department: Dates: 1863-1992. Branch and admin. staff lists. Consulted for details re individuals' careers, branch complements. Branches: Dates: Various. Selected records only - mainly evidence of accounts opened. Limited consultation. Regional and other departments: Dates: Various. Selected reports, correspondence, contracts, etc. Mainly consulted internally.

Finding aids: Unpublished - Lists. Database - recently introduced for committee records. Index cards.

National register participation: No.

DIE STELLENBOSSE HEEMKRING/THE STELLENBOSCH HEEMKRING (A Stellenbosch conservation society)

Brief history: A strong desire felt by devoted residents of Stellenbosch to help collect and conserve the cultural heritage of Stellenbosch for posterity, led to the formation of the Stellenbosch Heemkring in 1968.

Acquisitions policy: Documents of the written and spoken word, as well as photographs, of people of Stellenbosch (town and district) are collected.

Areas of specialisation: Documents. Newspaper clippings. Books. Tape recordings. Photographs.

Core holdings: Books dealing with Stellenbosch. Documents of every description, such as programmes, letters, diaries, deeds of transfer, etc. Newspaper clippings, mainly the local weekly (Eikestadnuus). Photographs of Stellenbosch people: individuals, married couples, family and other groups. Tape recordings of interviews with residents of Stellenbosch and talks by speakers at member's meetings.

Finding aids: Collections can be searched by catalogue cards or indexed by computer.

National register participation: No.

Brief history: The archival collection is part of the museum's reference library. The collection was built up since the foundation of the museum on 23 March 1962. The first official library was housed in the renovated wine cellar of the Van der Bijl House which was opened as the administrative headquarters of the museum on 12 February 1979. The library was moved to Erfurthuis in 1991. Erfurthuis was officially opened as the museum's new headquarters on 20 September 1991.

Acquisitions policy: The library specialises in collecting archival material which is connected with the history of Stellenbosch.

Areas of specialisation: Material that is connected with the history of Stellenbosch.

Core holdings: The archival collection consists of the following: Postcards, photographs (mainly old buildings), 17th and 18th century documents on microfiche, estate inventories, plans of buildings, topographical maps and town plans, documents. The document collection and photograph collection form the main part of the archival collection. The photograph collection and topographical maps as well as the town plans are frequently used.

Finding aids: Indexes on cards.

National register participation: No.

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