General Disposal Authorities

General disposal authorities are issued on "common" or "standard" public records, i.e., a category or categories of records used by more than one governmental body, e.g. financial records, contract files, personal staff files, etc.

Nature of Records	Office to which applicable	General Disposal Authority Number
Copies of documents (drafts, re minders, acknowledgements of receipt)	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
Agendas of council meetings - copies	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
Attendance registers	All governmental bodies	AB 2
Daily files	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
Lists of registered documents	All governmental bodies	AG 1
Housing rental contracts	Local authorities	PAH 1
Clinical patient records	National and Provincial departments Local authorities	AK 2 PAK 4
Circulars: Tender Board Contracts to departments	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
DPSA Circulars: vacancies in civil service and covering circular minutes	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
Circulars received	All governmental bodies	Consolidated into General Disposal Authority No AT2 for the Destruction of transitory records.
Unsuccessful applications for positions and related correspondence	National and Provincial departments and Statutory bodies Local authorities	AU 1 PAO 1
Unsuccessful tenders	Local authorities For National and Provincial Departments see circular 2/1985	PAO 2
Tenders and contracts	National and Provincial departments Local authorities	AK 3 See circular 2/1985 Circular 1/1993
Personal files & Staff record cards	National and Provincial departments and Statutory bodies Local authorities	The retention period of 1 year is outdated. Please consult section 31 of the Basic Conditions of Employment Act, 1997 Circular 1/87 PAP 1 See directive D6
Casualty files: provincial employees	Provincial departments	Circular 1/87
Personal files & service record cards	S.A. Transport Services prior to 1990-04-01	AP 3
Financial and associated records	Local authorities Transvaal Orange Free State Cape Province Natal	The retention periods in these disposal authorities are outdated. Please consult Chapter 17 of the Treasury Regulations 2005 for the current retention periods at the link http://www.treasury.gov.za/legislation/pfma/regulations/gazette_27388.pdf 26-S5 25-S5 23-S7 and 23-S17 24-S11
Financial records	National and Provincial departments	The retention periods in these disposal authorities are outdated. Please consult Chapter 17 of the Treasury Regulations 2005 for the current retention periods at the link http://www.treasury.gov.za/legislation/pfma/regulations/gazette_27388.pdf AR 2
Motor vehicle and driver's records (under Road Traffic Act)	Local authorities	For records prior to June 1990 see 26-S5, 23-S7, 25-S5 and 24-S11. For records generated after June 1990 see Directive D8
Plans and drawings	Local authorities	Circular 2/93
Cumulative report cards	Provincial offices	AK 4
Transitory records	All governmental bodies	AT 2
Electronic and related records	All governmental bodies	AE 1
Motor log books and records	National and Provincial Departments and Statutory bodies Local authorities	AL 1 See Directive D8 (Item F12)
Social beneficiary records	All governmental bodies	AC 1
Z forms	National and Provincial Departments	AZ 1
Postal Registers	All governmental bodies	AP4
Visitor's books	All governmental bodies	AV2 See circular 5/2006
Accident Report (AR) forms 81/149020, Z1523 Used in terms of the National Road Traffic Act, No 93 of 1996	All governmental bodies	AR3
Records Related to the Administrative Adjudication of Road Traffic Offences (AARTO) Digitization Project	All governmental bodies	AA1