Application of the South African national records management standards by governmental bodies within the framework of the National Archives and Records Service of South Africa Act, 1996
NATIONAL ARCHIVES AND RECORDS
SERVICE OF SOUTH AFRICA NASIONALE ARGIEF EN REKORDDIENS VAN SUID-AFRIKA
DIAKHAEFE TŠA BOSETŠHABA TŠA AFRIKA BORWA
INQOLOBANE YOKUGCINA AMAGUGU KAZWELONKE ENINGIZIMU AFRIKA
Private Bag/Privaatsak X236,
PRETORIA 0001
Fax/Faks : (012)323 5287
HEADS OF GOVERNMENTAL BODIES
CIRCULAR NO. 3 OF 2006
I am pleased to announce that
the South African Bureau of Standards in collaboration with the National
Archives and Records Service, has adopted the International Records
Management Standards listed in Annexure A.
The standards do not replace
the records management requirements contained in the National Archives and
Records Service of South Africa Act, 1996 as amended, but affirm and support
the statutory records management requirements. The National Archives and
Records Service endorses the standards in so far as they serve as
benchmarking tools for sound records management in governmental bodies.
Heads of governmental bodies are reminded that the detailed requirements regarding their records management obligations in terms of archival and records management legislation are contained in the National Archives and Records Service’s publications:
Records Management Policy Manual;
Managing electronic records in governmental bodies: Policy Guidelines; and
Performance criteria for records managers of governmental bodies
These publications are available on the National Archives and Records Service’s website http://www.national.archives.gov.za or can, alternatively, be requested in hard copy from the Records Management Division of the National Archives and Records Service.
Should your office wish
to acquire copies of the South African National Standards, they can be
obtained from Standards South Africa’s Standards Sales Division Telephone:
(012) 428-6883, fax: (012) 428-6928, e-mail:
sales@sabs.co.za
Your co-operation in ensuring that your office’s records management practices comply with archival and records management legislation is appreciated.
Dr Graham Dominy
NATIONAL ARCHIVIST
Annexure A
| SANS Number | Year | Ed | Status | Title |
| SANS 480: 2006 | 2006 | 1 | ST | Information and documentation – Archival paper – Requirements for permanence and durability |
| SANS 5963: 2006 | 2006 | 1 | ST | Documentation – Methods for examining documents, determining their subjects, and selecting indexing terms |
| SANS 9706: 2006 | 2006 | 1 | ST | Information and documentation – Paper for documents – Requirements for permanence |
| SANS 11798: 2006 | 2006 | 1 | ST | Information and documentation – Permanence and durability of writing, printing and copying on paper – Requirements and test methods |
| SANS 11799: 2005 | 2005 | 1 | ST | Information and documentation – Document storage requirements for archive and library materials |
| SANS 14416: 2005 | 2005 | 1 | ST | Information and documentation – Requirements for binding of books, periodicals, serials and other paper documents for archive and library use – Methods and materials |
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