Circular 1 of 2004

TO THE HEADS OF GOVERNMENTAL BODIES

APPLICATION OF THE SANS 15489 RECORDS MANAGEMENT STANDARD BY GOVERNMENTAL BODIES

1. I am pleased to announce that the South African Bureau of Standards in collaboration with the National Archives and Records Service, has adopted the ISO 15489 Records Management Standard as a South African National Standard.

2. The standard does not replace the records management requirements contained in the National Archives and Records Service of South Africa Act, 1996 as amended. The National Archives and Records Service endorses the standard in so far as it serves as a benchmarking tool for sound records management in governmental bodies.

3. Heads of governmental bodies are reminded that the detailed requirements regarding their records management obligations in terms of archival and records management legislation is contained in the National Archives and Records Service’s publications:

• Records Management Policy Manual;

• Managing electronic records in governmental bodies: Policy Guidelines; * and

• Performance criteria for records managers of governmental bodies.

4. Your co-operation in ensuring that your office’s records management practices complies with archival and records management legislation is appreciated.

Dr Graham Dominy
NATIONAL ARCHIVIST

*In April 2006 the title of the document was changed to Managing electronic records in governmental bodies: Policy, principles and requirements

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