Application of the South African national records management standards by governmental bodies within the framework of the National Archives and Records Service of South Africa Act, 1996

NATIONAL ARCHIVES AND RECORDS SERVICE OF SOUTH AFRICA
NASIONALE ARGIEF EN REKORDDIENS VAN SUID-AFRIKA
DIAKHAEFE TŠA BOSETŠHABA TŠA AFRIKA BORWA
INQOLOBANE YOKUGCINA AMAGUGU KAZWELONKE ENINGIZIMU AFRIKA

Private Bag/Privaatsak X236, PRETORIA 0001
Fax/Faks: (012) 323 5287

TO THE HEADS OF GOVERNMENTAL BODIES

CIRCULAR NO. 1 OF 2006

I am pleased to announce that the South African Bureau of Standards in collaboration with the National Archives and Records Service, has adopted the International Records Management Standards listed in Annexure A.

The standards do not replace the records management requirements contained in the National Archives and Records Service of South Africa Act, 1996 as amended, but affirm and support the statutory records management requirements. The National Archives and Records Service endorses the standards in so far as they serve as benchmarking tools for sound records management in governmental bodies.

Heads of governmental bodies are reminded that the detailed requirements regarding their records management obligations in terms of archival and records management legislation are contained in the National Archives and Records Service’s publications:

These publications are available on the National Archives and Records Service’s website http://www.national.archives.gov.za or can, alternatively, be requested in hard copy from the Records Management Division of the National Archives and Records Service.

Should your office wish to acquire copies of the South African National Standards, they can be obtained from Standards South Africa’s Standards Sales Division Telephone: (012) 428-6883, fax: (012) 428-6928, e-mail: sales@sabs.co.za

Your co-operation in ensuring that your office’s records management practices comply with archival and records management legislation is appreciated.

Dr Graham Dominy
NATIONAL ARCHIVIST

Annexure A


SANS Number	Year	Ed	Status	Title
SANS 12651(ISO 12651:1999, IDT, Ed. 1)	2005	1	ST	Electronic imaging - Vocabulary
SANS 15127(ISO 5127:2001, IDT, Ed. 1)	2005	1	ST	Information and documentation - Vocabulary
SANS 15489-1(ISO 15489-1:2001, IDT, Ed. 1)	2005	1	ST	Information and documentation - -Records management Part 1: General
SANS 15489-2(ISO/TR 15489-2:2001, IDT, Ed. 1)	2004	1	ST	Information and documentation -Records management Part 2: Guidelines
SANS 15801(ISO/TR 15801:2004, IDT, Ed. 1)	2005	1	ST	Electronic imaging – Information stored electronically -Recommendations for trustworthiness and reliability
SANS 23081-1(ISO/TS 23081-1:2004, IDT, Ed. 1)	2005	1	ST	Information and documentation -Records management processes – Metadata for records Part 1: Principles

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